Resources

Below you will find information on Student Media guidelines, policies, and registration processes, along with the process to register an organization, and the related forms and orientation videos. If you have any questions, please come by the Student Media Press Center!

Media Law Resources

Student Media offers workshops in media law and ethics in the fall and winter quarters. In addition, you may find these online resources to be helpful.

Student Press Law Center

This comprehensive source provides up-to-date information on media-related law, as well as handy FAQ sheets on libel law, invasion of privacy, a student media guide to copyright and so much more. Student Media organizations may also contact the SPLC’s help desk with questions. Poke around the site for a treasure trove of useful information, and/or sign up for regular email updates from SPLC.

First Amendment Coalition

This non-profit public interest organization supports free speech, more open and accountable government and public participation in civic affairs. Want to know what a sample FOIA request letter would sound like, or more about California Sunshine Laws? This is the place. In addition to online resources, the Coalition offers free one-on-one legal consultations for journalists.

Copyright Clearance Center

This site is designed for academic institutions; however, it also answers a range of other questions from the basics of copyright law to how to stay safe when you’re incorporating videos you didn’t make in your content.

NOLO, Law for All

This exhaustive resource on copyright law is organized by topic. For the basics, try “Fair Use: The Four Factors”; if you want to know whether your organization can make a fan-film of Star Trek, check out “Determining the Length of Copyright Protection.”.

Media Law Flowchart

This flowchart gives more information on the workshop dates and requirements for Fall 2017. The online Media Law make-up quiz is available here.

Financial & Purchase Forms

For registered student organizations (RSOs), Student Media provides an organization account for financial operations. Please review the Financial Timeline and Frequently Used Vendors along with the subsequent forms for more information on how to access the organization’s funds. These forms may be submitted to the Student Media Office, M-F, 9am-5pm. Please be advised that these forms will require fiscal review and advisor authorization as part of the fiscal protocol.

Forms

Fundraising Audit Trail

Donation Audit Trail

Payee Setup Request (204 Form)

Purchase Request Form

Food & Entertainment Reimbursement Form

Direct Payment Form

Resources

Registered Student Organization Account Procedures

All SOMeCA RSOs, which includes all Student Media organizations, adhere to these financial account procedures.

Financial Timeline for Purchases

Frequently Used Vendors

Network & Computer Accounts

Organization leaders and members wishing to use the computers and servers at the Student Media Press Center must fill out the form below. Remember to read the computer and network policies as well.

Forms

Network Account Form

Resources

Computer Policies

Space Reservation

If your organization is looking to reserve computers and/or space in the Student Media Press Center, please fill out the form below. Many students and organizations use the building space, so plan ahead and be mindful of what your organization will be using.

RESERVE NOW

Event Planning

Student Media staff is happy to support your organization in planning an event—a launch party or reading, film festival, speaker event or something else!

  • All events require an Event Proposal Form, which is available in the Press Center. Please fill this out with the Student Media Operations Coordinator or your advisor.
  • Major events require at least SIX weeks to plan, so the organization and Student Media can collaborate with other campus units that may be involved (TAPS, campus police, caterers, the venue, etc.).
  • Most events involving food require a university food permit. Please discuss this with your advisor early in the process.
  • Due to liability and risk-management issues, events are restricted to on-campus only.
  • Work with your advisor to ensure you have sufficient funding to cover the event. Some funding may have stipulations on its use.

Please keep in mind, planning events take time, so be sure to check in with your advisor early in the process!

Event Campus Funding Sources

CEP

The Committee on Ethnic Programming: Undergraduate students (individuals or organizations) may apply for funding of projects that support ethnic diversity on campus by enhancing the retention and advancement of historically excluded populations who are currently underrepresented as defined by the UC Office of the President (African Americans, Chicanos, Latinos, American Indians, Filipinos and Asian/Pacific Islanders). This form is fillable online via Adobe Reader, which is available on all Student Media Press Center computers.

Core Council

Student organizations registered with SOAR (Student Organization Advising and Resources), OPERS (Office of Physical Education, Recreation and Sports) or Student Media may apply for funding to support their student initiated events, activities, and projects. Core Council funds on-campus activities with consideration to the number of UCSC students who will benefit directly from the activity, among other criteria. Core Council will make Winter Quarter Funding.

CAO/Provost

Student Organizations representing undergraduate students may apply for funding for events and activities which support the diversity, retention, academic and/or programmatic goals consistent with the colleges. Please contact Andrew Miller if you have any questions ammiller@ucsc.edu.

Campus Sustainability Council

The role of the Campus Sustainability Council (CSC) is to provide funding to registered UCSC Student Organizations for programs and events that create, implement, and monitor environmentally sound practices on campus as established through the protocol outlined in the Blueprint for a Sustainable Campus. These organizations additionally facilitate greater collaboration between students, the administration, staff, faculty, and the community.

Student Union Assembly

The Student Union Assembly’s Bylaws permit that we can only fund Registered Student Organizations (RSO) in order to promote a successful academic and social experience at UC Santa Cruz. You can find the full length version of our Constitution and Bylaws under the About tab on this website. You can also access some basic information about our funding process here.

Maximum Cost Sheet for CEP and Core Council

College Funding Sources

Cowell College Senate

Email: csenate@ucsc.edu
Meetings: Thursdays @ 8:00
Location: Cowell Conference Room 132
Website: Senate Page 

Stevenson College Student Council

Email: ssc@ucsc.edu
Meetings: Thursdays @ 7:30 PM
Location: Silverman Conference Room
Website: Student Council Page

Crown College Senate

Email: crownsen@ucsc.edu
Meetings: Mondays @ 8:00 PM
Location: Crown Fireside Lounge
Website: Senate Page

Merrill College Senate

Email: krunyan@ucsc.edu
Meetings: Thursdays @ 8:00 PM
Location: Charles E. Merrill Lounge
Website: Funding Page

Porter College Senate

General Email: tjaich@ucsc.edu
Funding Email: portersenatetreasurer@ucsc.edu
Meetings: Thursdays @ 7:30 PM
Location: Porter Hitchcock Lounge
Website: Senate Page

Kresge College Parliament

Email: KresgeParliament@gmail.com
Meetings: Thursdays @ 6:00 PM
Location: Seminar Room (159)
Website: Parliament Page

Oakes College Senate

Email: oakessen@ucsc.edu
Meetings: Mondays @ 9:00 PM
Location: Oakes Library
Website: Senate Page

Rachel Carson College Senate

Email: rccouncil@ucsc.edu
Meetings: Mondays @ 9:00 PM
Location: Rachel Carson College Red Room
Website: Senate Page

College 9 Senate

Email: c9senate@ucsc.edu
Meetings: Thursdays @ 7:30 PM
Location: Social Sciences 2, Room 265
Website: Senate Page

College 10 Senate

Email: c10senate@ucsc.edu
Meetings: Thursdays @ 8:00 PM
Location: Terry Freitas Cafe
Website: Senate Page

Constitution Resources

If you would like to write your organization’s constitution, here are some guidelines and resources that will help you develop it. Remember, an updated constitution is required for registration and for your organization’s governance.

Forms

Fill-in-the-Blank Constitution

Resources

Constitution Checklist

Website Assistance

Student Media employs one or two people every year to help organizations with their web presence. They are experienced in almost everything web related, and are ready to teach you and answer questions. Send them an email at studentmediawebdev@gmail.com!

Staff

KRISTOPHER ROLLERT

This is Kris’ second year as the Web Dev for Student Media. If you have any questions about anything web related, feel free to send him an email or come up to him anytime!

OFFICE HOURS